Setting Up for Walter's Presentation

Download Room & AV Setup (PDF)

The following parameters for setting up your event space will improve the quality of experience for all of the event participants. These guidelines will enhance Walter's rapport with his audience - they are not requirements but rather are provided to help event planners identify and coordinate resources.

If you have questions about any of them please contact us at (763) 404-1519.

• Use you own speaker sound system, rather than the speakers in the room ceiling. You will get much higher quality sound.
• Stage size: suggested minimum- 16 feet deep and 18 feet long with no podium
• Use speakers in the front, middle and rear of the audience.
• If recording, put microphones in the audience to pick up audience response (Request Audio and Video Taping fees)
• Use additional light sources for presenter. Studies have proven that when the presenter is illuminated more than the audience, listeners can hear better and are less distracted.
• Keep the front row as close to the stage as is possibly comfortable, six feet away where possible.
• Do not over set the room. If you are planning on 200 people, set the room for 200 (or fewer), not 250. It is better to have every seat taken than large empty spots throughout the audience and an empty front row.
• If the room is rectangular, set the stage area in the middle of the long wall not on the short end. It is better to have an audience wide than deep.
• Use a dark backdrop-the face of the presenter is accentuated against it.
• Use music in your program.
• Use image magnification where appropriate.
• When video taping use DVC pro or BetaSP format rather than SVHS.

A/V Preference - (Keynote)

• Wireless clip-on microphone
• Plenty of Stage Room
• Theater style seating--Full house lights

A/V Preference - (Break Out Sessions)

• Wireless clip-on microphone
• Overhead projector on six foot table
• Classroom style seating
• Table for participants